First thought
Paste the messy version, not a cleaned-up one. Ask it to separate what was decided, what someone needs to do, and what nobody answered. If it names an owner the notes never named, delete that line. That check is the whole point.
First prompt
Highlighted [brackets] are the parts you replace. Only paste information you’re allowed to share with the tool you’re using.
The promptSort these notes. Only use what is written. Use simple language an everyday person would understand.
Sort these notes. Only use what is written. Use simple language an everyday person would understand.
NOTES:
"""
[paste notes from a meeting, a call or a notebook. Remove names if you need to]
"""
Produce:
1. Decisions: only things the notes say were agreed. Quote the short phrase you relied on.
2. Actions: a table with task | owner | when. If the notes don't say, write "not named".
3. Open questions.
4. Anything that looks like a guess I might later treat as a fact. List it under "Don't file this as agreed".
Do not add tasks I did not write.What good looks like
- Owners are blank when the notes were blank.
- A "don't file this" line stops a fuzzy comment becoming a decision.
- You can paste the result into the notes you already keep.
Next step
Other small things that help
- What did I miss in this plan?
- The version someone can read in a lift
- A week plan from a messy to-do list
Sources
- OpenAI, Prompt engineering guide Vendor documentation
- Anthropic, Prompt engineering overview Vendor documentation
- ICO, Guidance on AI and data protection Regulator guidance