Get meeting notes and action lists automatically

What AI actually does here

• Transcribes the call.
• Summarises decisions, open questions and actions with owners and dates.
• Lets you search across past meetings.

Tools to look at

• Built-in features such as Google Meet’s “Take notes for me” or Microsoft Teams with Copilot
• Stand-alone note-takers such as Otter or Fireflies

Named tools are examples, not endorsements. We have no paid relationships with them at the moment; see our disclosure.

What you need first

• Tell participants a meeting is being recorded or transcribed, and respect anyone who objects.
• Decide where transcripts are stored and for how long. Personal data rules apply (see ICO guidance).
• Don’t use them for confidential client or HR meetings unless your organisation has approved the tool.

How to measure ROI

• Minutes spent writing up notes per meeting, multiplied by meetings per week.
• Percentage of actions completed by their due date, before and after.
• Spot-check the accuracy of a few summaries each month.

Run the numbers in the ROI calculator →

What the evidence says

No independent figures are cited here. Most savings come from removing the write-up step.

Here is a meeting transcript:
"""
[paste transcript]
"""

Produce:
1. A 5-bullet summary.
2. Decisions made (who decided, what).
3. Actions as a table: action | owner | due date (write "not agreed" if none was said).
4. Open questions nobody answered.
Only include what was actually said. Flag anything ambiguous.

Sources

1. Google Meet Help, "Take notes for me" Vendor documentation
2. Otter.ai (product page) Vendor page
3. Fireflies.ai (product page) Vendor page
4. ICO, Guidance on AI and data protection Regulator guidance

Last updated 29 October 2026. Spotted something out of date? Email support@aiforthisjob.com. How we research and check playbooks.